Practical tool
How to
prioritize
your tasks
Stop letting deadlines run your life. This tool gives you a clear system for deciding what matters, so you can finally stop being reactive and start being intentional.
What’s inside
How to prioritize your tasks
Part 1
Identify the most important activity
Part 2
How to say NO — at work and outside
Part 3
The 4 categories of task urgency
Part 4
Wants vs. Needs — how to decide
4 parts
Structured modules
Practical
Apply from day one
6
Practical activities
This tool will help you
four things you'll
understand differently
01
Prioritize by importance, not urgency
Prioritize your tasks and activities by defining the true importance of whatever you’re doing — before a deadline forces your hand.
02
Understand the power of NO
Understand how to say NO, the power of the word NO, and why it’s built in our core to say YES instead of NO — and what that costs you.
03
Master the 4 categories of urgency
Understand the four categories of tasks behind urgency (manage, focus, avoid, and limit) and learn how to handle them so you can better manage your life in critical situations.
04
Define your wants vs. your needs
Define your needs and wants so you can have clarity over what’s actually important to have in your life. And stop chasing the wrong things.
How to prioritize your tasks
Learning to prioritize your tasks is crucial and it’s so important because otherwise, you’ll end up in a place where deadlines are the only things you know. You sleep working towards deadlines and you wake up thinking of your deadlines.
Speaking of deadlines, when’s the last time you felt so stressed you wanted to quit your job because you felt like your manager or boss is putting too much pressure on you with finishing the work faster?
Or, if you are a freelancer, when’s the last time you felt so stressed because you couldn’t deliver your work on time to your clients?
It happens to everyone, either at the job or after the job, from being a friend or a parent to being an employee or an entrepreneur. We all get stressed when we can’t manage our activities and the more activities we have to manage, the higher the chances to feel stressed.
How often do you feel stressed?
When was the last time you felt stressed because you didn’t know how to prioritize? Is it this year? Is it in the last three months?
Stress is bad. Really bad. It affects health and productivity. There’s a study conducted by Mental Health Foundation, in 2018, and one of the things that really got my attention is this: In the past year, 74% of people have felt so stressed they have been overwhelmed or unable to cope. This is the largest known study of stress levels in the UK.
Read more here: https://www.mentalhealth.org.uk/statistics/mental-health-statistics-stress
The study had a sample size of 4619 respondents and that percent (74%) is way higher than I expected. But somehow, it reflects the world we’re living in – a world where dealing with stress is hard, and preventing stress is even harder.
More than that, being stressed (especially for longer periods) will affect your mental health. Just remember the last time you felt stressed for at least 3 to 5 days in a row. Do you feel like you ate too much in that period?
While eating too much as a coping mechanism for stress is something most people have, there are a lot of people who have suicidal thoughts and harm themselves when the stress level is high.
If we take a good look at periods like COVID-19, we can see how the stress level gets even higher.
Another study, conducted by the American Psychological Association from April 24 to May 4 2020, included 3013 adults (age 18+) who reside in the United States, and concluded with the following:
“The average reported stress level over the past month related to the coronavirus pandemic for parents of children under 18 is 6.7, compared with 5.5 for adults without children, with nearly half of parents (46%) saying their stress level is high (between 8 and 10 on a 10-point scale where 1 means “little or no stress” and 10 means “a great deal of stress”), compared with 28% of adults without children who say the same.”
Read more here: https://www.apa.org/news/press/releases/stress/2020/report
This shows one thing, which has great importance. Your stress levels are affected by all the roles you’re playing: friend, employee, parent, etc. The better you learn to handle your day-to-day activities, the easier it will become for you to manage your life and, therefore, reduce your stress levels.
While this can be a lot to handle, the trick is (and it applies to anything that seems complex) to take it step by step and be consistent. After all, the only way to eat an elephant is with small bites.
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learning
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Take the first step toward a less stressful, more intentional life. The tool is practical, focused, and built to work from day one.